Free Microsoft Office Keyboard Shortcuts

Microsoft Word Shortcuts
Formatting Characters
Change Case	Shift+F3
Increase Font Size	Ctrl+Shift+ >
Decrease Font Size	Ctrl+Shift+ <
Formatting Paragraphs
Single Line Spacing	Ctrl+1
Double Line Spacing	Ctrl+2
1½ Line Spacing	Ctrl+5
12 pt Space above paragraph	Ctrl+0
Indent Paragraph	Ctrl+M
Styles
Heading 1	Ctrl+Alt+1
Heading 2	Ctrl+Alt+2
Heading 3	Ctrl+Alt+3
Normal	Ctrl+Shift+N
Date & Time
Insert Date Field	Alt+Shift+D
Insert Time Field	Alt+Shift+T
Fields
Update Field	F9
Toggle Codes	Shift+F9
Create Field	Ctrl+F9

Shortcuts Common to all MS Office Programs
Close Program	Alt+F4
Cut	Ctrl+X
Copy	Ctrl+C
Paste	Ctrl+V
Duplicate object	Ctrl+D
Undo	Ctrl+Z
Redo	Ctrl+Y
Formatting characters
Select All	Ctrl+A
Bold	Ctrl+B
Underline	Ctrl+U
Italic	Ctrl+I
Repeat last action	F4
Working with documents
Create a new document	Ctrl+N
Open a document	Ctrl+O
Close a document	Ctrl+W
Save As	F12
Save a document	Ctrl+S
Print a Document	Ctrl+P
Spellcheck	F7

Microsoft Outlook Shortcuts
Activate the Find a Contact box	F11
Mark an e-mail message as read	Ctrl+Q
Open a contact	Ctrl+Shift+C
Open a meeting request	Ctrl+Shift+Q
Open a task	Ctrl+Shift+K
Open an appointment	Ctrl+Shift+A
Open an e-mail message	Ctrl+Shift+M
Open the address book	Ctrl+Shift+B
Open the Advanced Find dialog	Ctrl+Shift+F
Switch to Inbox	Ctrl+Shift+I
Switch to Outbox	Ctrl+Shift+O
Send a message	Alt+S
Reply to a message	Ctrl+R
Forward a message	Ctrl+F

Microsoft Visio Shortcuts
Shortcuts for choosing a tool
Arc	Ctrl+7
Connection Point	Ctrl+Shift+1
Connector	Ctrl+3
Crop	Ctrl+Shift+2
Ellipse	Ctrl+9
Freeform	Ctrl+5
Line	Ctrl+6
Pencil	Ctrl+4
Pointer	Ctrl+1
Rectangle	Ctrl+8
Rotation	Ctrl+0 (zero)
Stamp	Ctrl+Shift+3
Text	Ctrl+2
Text Block	Ctrl+Shift+4

Microsoft Project Shortcuts
Using a table
Beginning of Table	Ctrl+Home
End of table	Ctrl+End
Beginning of Gantt chart	Alt+Home
End of Gantt chart	Alt+End
Find a task by the number	F5
Find a Task by a word.	Ctrl+F
Go To Task by the ID or Date	Ctrl+G
Link Tasks	Ctrl+F2
Zoom
Zoom In	Ctrl + /
Zoom Out	Ctrl+Shift+*

PowerPoint Slide show controls
Next slide	N, ENTER, or SPACEBAR
Display a black screen (toggles)	B
Display a white screen (toggles)	W
End a slide show	ESC
Erase on-screen annotations	E
Go to next hidden slide	H
Go to slide <number>	<number>+ENTER
Return to the previous slide	P or BACKSPACE
Set new timings while rehearsing	T
Stop or start an automatic slide show	S
Use original timings while rehearsing	O
First slide	Hold both mouse buttons for 2 seconds

Microsoft PowerPoint Shortcuts
Selecting text and objects
Select Frame	F2
All objects (slide view)	Ctrl+A
All slides (slide sorter view)	Ctrl+A
All text (outline view)	Ctrl+A
An object	TAB or Shift+TAB
Formatting text
Left align	Ctrl+L
Right align	Ctrl+R
Centre align	Ctrl+E
Change Case	Shift+F3
Spellchecker	F7
Working in the slide view
New Slide	Ctrl+M
New Slide Same Layout	Ctrl+Shift+M

Microsoft Excel Shortcuts
Moving Around
Cell A1	Ctrl + Home
Last Used Cell	Ctrl + End
Go To dialog box	F5
Next Blank Cell in Row	Ctrl+ð
Next Blank Cell in Column	Ctrl+ò
Selecting
Select the current column	Ctrl+Spacebar
Select the current row	Shift+Spacebar
To Next Blank Cell in Row	Ctrl+Shift+ð
To Next Blank Cell in Column	Ctrl+Shift+ò
All Cells around Current	Ctrl+Shift+8
Date and time
Insert current time	Ctrl+Shift+;
Insert current date	Ctrl+;
Miscellaneous
View formulas	Ctrl + ~
Create a chart	F11
Edit links	Edit menu/Links